Job Description – HR Executive
Department: Human Resources
Location: Sharjah, UAE
Reports to: HR Manager
Role Purpose
The HR Executive will support the effective delivery of day-to-day HR operations, including payroll coordination, attendance and leave management, employee services, HR administration and HRMS transactions. The role requires a hands-on HR professional with strong numerical ability, attention to detail and the flexibility to manage varied HR responsibilities in a dynamic, multi-location organisation.
Key Responsibilities
- Coordinate and support monthly payroll activities, including salary inputs, overtime, incentives, deductions, reimbursements and related calculations.
- Manage attendance and leave administration, including attendance validation, discrepancy resolution, monthly closure and reporting.
- Handle employee requests and queries through HRMS tickets and other communication channels, ensuring timely resolution and follow-up.
- Support employee lifecycle activities, including onboarding, documentation, employee record maintenance, transfers, resignations and exit formalities.
- Assist with preparation and validation of end-of-service benefits and final settlement calculations.
- Maintain accurate employee records, HR trackers, databases and documentation.
- Coordinate with Finance and other departments on payroll inputs, employee settlements and HR-related requirements.
- Support HRMS transactions, data validation, testing and implementation activities.
- Prepare HR reports and dashboards relating to attendance, payroll, employee movements and other operational metrics.
- Ensure compliance with established HR policies, procedures and applicable UAE employment requirements.
- Identify operational gaps and contribute to improving HR processes, controls and service delivery.
- Undertake additional HR responsibilities and departmental assignments based on organisational requirements.
Candidate Requirements
- Bachelor's degree in human resources, Business Administration, or a related field.
- 1-2 years of relevant experience in HR operations, payroll or HR administration, preferably in the UAE.
- Practical experience in at least two or more of the following areas: payroll processing, attendance management, HRMS/ticket management, employee lifecycle administration, leave management or compensation administration.
- Good numerical and analytical ability, with strong MS Excel skills.
- Experience using Keka HRMS or payroll management systems.
- Working knowledge of UAE employment practices and HR administration.
- Strong attention to detail, organization and follow-through.
- Ability to manage multiple priorities and work collaboratively with different departments.
- High level of confidentiality, accountability and willingness to learn.
Key Competencies
- Numerical and analytical ability
- Attention to detail and accuracy
- HR operations knowledge
- Problem-solving and coordination
- Adaptability and flexibility
- Ownership and accountability
- Communication and stakeholder management
